Email Delivery is the most secure way to give clients access to videos and presentations. Each delivery is tied to the recipient’s free MediaZilla account, ensuring they always have access—even if your account is closed or the share link is disabled.
Accessing Email Delivery Settings
You can access the Email Delivery settings in several ways:
Open a video or presentation from your dashboard, then click the Email Delivery button in the upper-right corner.
Open the video or presentation, then click the Email Delivery icon in the left-side panel.
From your dashboard, click the three dots in the lower-right corner of the video or presentation, then select Share > Email Delivery.
Enter Recipient Emails
Enter the email addresses of your recipients into the To field (up to 500 per batch).
You can paste emails from a spreadsheet for efficiency.
If you need to send to more than 500 recipients, send in multiple batches.
Add a Custom Message (Optional)
You may include a custom note in the invitation email, which will appear below the View Now link.
Set Permissions
You control what recipients can do with the content:
Can View
Can Download
Can Deliver to Others (allow the recipient to re-deliver via Email Delivery)
👉 Learn more: Email Delivery permissions
Customize the Email Design
Use the Template dropdown to select a saved email design.
Click Edit Design to modify the layout, branding, and templates.
Branding (logo, company info, social links) is available on the Growth plan and above.
👉 Learn more: Customizing Email Delivery design
Preview the Email
A live preview updates as you make changes.
Click Preview to open a full-screen view.
Toggle between desktop and mobile views.
Send yourself a test email to verify the design.
Send the Delivery
Once you’ve set recipients, permissions, and design, click Send.
What Happens Next
First-time recipients: Receive an invitation email with a View Now button. Clicking it prompts them to create or sign in to a free MediaZilla account. The video or presentation is then added to their library.
Existing account holders: Receive both the invitation email and a notification in their MediaZilla dashboard, where they can accept or decline.
Subscribed recipients: Once someone accepts an Email Delivery from you, they’re “subscribed” to your company. Future deliveries are automatically added to their library without requiring acceptance. They can unsubscribe anytime from the delivery email.
Security Details
One-time use link: The “View Now” button in the invitation email can only be used once to claim the content. After it’s claimed, recipients must log in to view it from their library.
Password-protected projects: If a Share Link password is set, recipients don’t need to enter it when accessing the content via their account.
Distribution control:
Email Delivery: Recipients can only re-deliver content if you grant them the Can Deliver to Others permission. This allows them to send Email Deliveries to others and grant lifetime access.
Share Links: If the Share Link is set to Public or Password Protected, recipients will see a Share icon when viewing the content in their account. They can copy and share the link, allowing others to view in a browser.
✅ With Email Delivery, your clients get lifetime access, the ability to view content in the MediaZilla apps (iOS, Android, Apple TV, Fire TV), and the peace of mind of secure, private access.